teya - Legal Secretary
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Requirements
• Minimum of 2 years’ experience working as a Legal Secretary or in a similar legal administrative role • Proven experience supporting senior stakeholders, with the confidence and professionalism to interact at executive level • Experience operating in dynamic, cross-functional environments, collaborating effectively with legal, finance, and operational teams • Exceptional attention to detail, with a structured and methodical approach to work • Strong sense of ownership and accountability, with a track record of proactively driving tasks through to completion (including follow-ups and stakeholder coordination) • Highly organised, with the ability to manage multiple priorities and deadlines simultaneously • Proactive problem-solver, able to identify blockers early and take initiative to resolve issues independently • Clear and professional communication skills, both written and verbal • Experience supporting processes such as KYC, bank account openings, notarisation, or working closely with treasury or finance teams
Responsibilities
• Support a solutions-driven legal team in building simple, efficient processes for KYC, banking and entity management. • Act as the main coordinator for KYC and banking documentation (answering due-diligence requests, assembling KYC packs, and supporting bank account openings and periodic reviews). • Maintain and update authorised signatory lists and standard authorisation documents (including powers of attorney), and coordinate their signing, notarisation / legalisation and filing. • Prepare and file statutory forms with Companies House (or relevant registry), including changes to directors, registered office, and share capital. • Liaise with external registrars, agents, and overseas counsel on routine corporate filings and document requests. • Maintain the entity management database and assist with group structure charts and subsidiary records. • Handle purchase orders and invoice approvals for external advisers, and help track and manage legal and corporate secretarial spend. • Help prepare and circulate board and committee packs, and note key actions from internal legal or governance meetings where needed. • Support the corporate governance team in preparing for and attending board meetings. • Draft and circulate board and committee papers, agendas, and minutes under the supervision of the Company Secretary or governance lawyers where needed. • Manage the governance team's calendar of board and committee meetings, AGMs, and key filing deadlines. • Coordinate signature processes for corporate and commercial documents (DocuSign and wet-ink), keeping simple trackers so nothing is missed. • Provide general administrative support to the Legal team (meetings, calendar invites, couriers, filing) and monitor the shared Legal mailbox, routing queries to the right people. • Support wider legal and corporate governance work as required, including basic drafting and formatting of documents, letters and presentations.
Benefits
• We trust you, so we offer flexible working hours, as long it suits both you and your team; • Physical and mental health support through our partnership with GymPass giving free access to over 1,500 gyms in the UK, 1-1 therapy, meditation sessions, digital fitness and nutrition apps; • Our company offers extended and improved maternity and paternity leave choices, giving employees more flexibility and support; • Cycle-to-Work Scheme; • Health and Life Insurance; • Pension Scheme; • 25 days of Annual Leave (+ Bank Holidays); • Office snacks every day; • Friendly, comfortable and informal office environment in Central London.
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