rightformula - Traffic Coordinator (12 month Fixed Term Contract)
Requirements
• Experience working in studio or design traffic management. • Apple Mac/computer literate. You will have experience using, Microsoft word, PowerPoint, and Excel. • Experience using project management tools such as Monday.com • Knowledgeable of the print/production process. You will have experience in a design studio, havingworked with graphic designers, and have a strong understanding of the design and print/production process. • Experience quoting for work, tracking hours spent and reconciling costs. • Highly organised. You will facilitate focus, accuracy and quality in the relentlessly fast paced environment of a studio environment. • A strong communicator. Managing multiple stakeholders across the business - show strong integrity, energy and enthusiasm while also being able to motivate, inspire and collaboratively lead resources. • Focused and self-motivated. You will have the ability to work effectively to help deliver projects to deadlines. • Comfortable managing a heavy workload, multi-tasking, and juggling numerous projects at any one time. • Calm within a busy environment. You will be able to prioritise and adapt,multi-task effectively and switch planning due to the reactive nature of the business.
Responsibilities
• Assess incoming briefs to ensure they are completed correctly, creating detailed timing plans (where needed) and managing resource. • Managing the studio’s schedule and booking in projects with the relevant designers. • Identifying potential bottle necks in capacity and adapting as needed by rescheduling or booking in additional freelance resource. • Liaising with HR to manage onboarding of freelancer bookings and onboarding. • Ensure the successful end to end delivery of projects through day-to-day co-ordination of the studio team by effectively allocating projects and managing resources. • Confidently manage the expectations of all stakeholders and communicate project updates. • Quote for all design work coming into the team and track actual time spent against each job. • Reconcile design costs with budget holders at the end of each quarter. • Report on the utilisation of the team and resource capacity, flagging any overburn. • Ensure all work has been checked against the brief and copy provided before sharing with the Client Leadership team. • Work with the wider Business to help them understand the correct briefing process.
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