Dwelly - Office Manager

London1w ago

In Office EMEA Logistics Office Manager Office Coordinator Budget Management Invoice Processing Employee Onboarding

Requirements

• Organise team socials, office events, celebrations and internal activities that bring people together. • Create a welcoming and engaging office environment that supports collaboration, connection and team culture. • Introduce thoughtful initiatives that enhance the employee experience and make the office a place people genuinely enjoy coming to. • Gather feedback and continuously identify opportunities to improve the workplace as Dwelly scales. • Relevant experience: Previous experience as an Office Manager, Office Coordinator or in a similar workplace operations role, ideally within a fast-paced or growing business. • Strong ownership mindset: Comfortable taking responsibility for office operations, working independently and ensuring things get done without constant direction. • Strong ownership mindset: • Proactive problem-solver: Naturally anticipates needs, identifies potential issues early and takes initiative to resolve them. • Proactive problem-solver: • Highly organised: Excellent attention to detail, with the ability to manage multiple priorities and maintain high standards in a busy environment. • Highly organised: • Hands-on and resourceful: Practical, adaptable and willing to get involved wherever needed to keep things running smoothly. • Hands-on and resourceful: • People-focused: Approachable, supportive and an effective communicator who enjoys creating a positive experience for employees and visitors. • People-focused: • Commercially minded: Confident managing suppliers, tracking expenses and making sensible decisions that balance quality and cost. • Commercially minded: • Comfortable with change: Thrives in a dynamic environment, embraces new challenges and enjoys improving processes as the business evolves. • Comfortable with change:

Responsibilities

• Office Operations • Office Operations • Take ownership of daily office operations across our five-floor London HQ, ensuring workspaces, meeting rooms, kitchens and communal areas are consistently maintained to a high standard. • Ensure the office is fully equipped, organised and running efficiently, anticipating operational needs as the business grows. • Act as the first point of contact for office-related matters, proactively resolving issues and implementing practical solutions. • Facilities & Maintenance • Coordinate building maintenance, cleaning, repairs, security and health and safety requirements. • Manage relationships with external contractors and service providers, ensuring work is completed efficiently and to a high standard. • Establish and maintain processes that support the safe and effective running of the office. • Suppliers & Budget Management • Oversee the ordering and management of office equipment, stationery, refreshments and other workplace essentials. • Manage supplier relationships, monitor office expenditure and coordinate invoice processing. • Identify opportunities to improve operational efficiency and deliver value for money without compromising the workplace experience. • Office Logistics • Office Logistics • Coordinate deliveries, post, building access and visitor arrangements. • Ensure meeting rooms and shared spaces are organised, functional and ready for use. • Support the practical logistics of employee onboarding, internal meetings and other office activities.

Benefits

• Our London HQ will play an important role in bringing our teams together as Dwelly continues to grow. • We're looking for someone who sees beyond the day-to-day tasks of office management and takes genuine pride in creating a workplace that runs effortlessly. • You'll have the autonomy to take ownership, introduce new ideas and make a meaningful impact on the experience of everyone working at Dwelly. • What is it like being a Dwell-er • Feel free to check out Dwelly Core Principles. That’s about what we believe in, how we operate and make decisions. • What we offer is not a fancy office or a static workplace. Instead, this is solving one of worlds’ most complex problems in the largest consumer industry in the world (residential rentals), to improve the experience for >30% of households (>5M in the UK, and >100M including EU and US) that live in rental homes. • This is about disrupting the largest, most antiquated industry in the world, with one of the strongest operational and technical teams that exist in the UK and the EU. We work hard, and we shoot for extremely ambitious results. But we want people to be proud of what they’ve built and be able to look back and say one day “hell yeah, that was me that did it all”. • Customer obsession rather than competitive focus • Passion for invention • Operational excellence • Long-term thinking • By applying for this position, you consent to the processing and storage of your personal data for recruitment purposes for up to 365 days, in accordance with our data retention policy and applicable data protection laws.