harvey - Workplace Coordinator

London, England, United Kingdom2w ago

In Office Mid EMEA Hospitality Office Coordinator Office Manager Notion

Requirements

• 3+ years of experience in an office coordination, workplace support or administrative role, ideally at a fast-growing tech or startup company • A genuine passion for creating great workplace experiences and making people feel welcome • A proactive, can-do attitude — you notice what needs to be done and take initiative without being asked • Strong organisational skills with the ability to manage multiple tasks and priorities with care and attention to detail • Great interpersonal and communication skills — you're approachable, reliable and someone people naturally feel comfortable coming to for help • Some experience supporting vendor relationships or coordinating across multiple teams • Comfortable working in a fast-paced environment where priorities can shift quickly and no two days look the same • DEPENDING ON YOUR LOCATION, AN APPLICANT PRIVACY NOTICE MAY APPLY TO YOU. YOU CAN FIND ALL OF OUR APPLICANT PRIVACY NOTICES HERE https://harveyai.notion.site/Harvey-Candidate-Privacy-Notices-319ac3fcdd7a803bb807d5094f249922?pvs=74.

Responsibilities

• Workplace Operations • Support the day-to-day running of the London office, helping to ensure the space is clean, stocked, safe and operating smoothly at all times • Be the first point of contact for employees, visitors and candidates — assisting with building access, event requests and the employee experience with warmth and professionalism • Handle packages, deliveries and day-to-day employee requests, escalating where needed • Track and respond to workplace tickets in a timely manner, ensuring requests are actioned promptly and escalating to the appropriate team where needed • Assist with office hospitality including lunch ordering, catering coordination, snacks, beverages and kitchen operations • People & Culture • Assist with EMEA onboarding coordination — including catering, swag and office tours to help ensure new hires have a great introduction from Day 1 • Support the planning and execution of events that build connection: team lunches, all-hands, happy hours and company gatherings, working closely with the Workplace Manager on larger events and offsites

Benefits

• At Harvey, we’re transforming how legal and professional services operate. By combining frontier agentic AI, an enterprise-grade platform, and deep domain expertise, we’re reshaping how critical knowledge work gets done for decades to come.