TerraFirma - Executive Assistant
Requirements
• 5 or more years of experience supporting C-level executives or executive leadership teams • Proven experience partnering with multiple senior leaders at the same time • Demonstrated ability to manage complex calendars, travel, and competing priorities with strong attention to detail • Excellent written and verbal communication skills, with the confidence to engage stakeholders at every level • A track record of handling confidential information with discretion • Advanced proficiency with Google Workspace, Slack, and modern productivity, scheduling, and expense tools • Experience at a high-growth startup, especially in hardware, robotics, construction, aerospace, defense, or deep tech • Experience supporting board meetings, fundraising processes, or leadership offsites • Familiarity with expense management, procurement, or basic finance workflows • Experience coordinating travel to industrial sites, field locations, or remote areas • A history of building processes or systems that made a team measurably more effective • Must be willing to work on site in Austin, TX • Comfortable operating in a fast paced, scrappy startup environment with shifting priorities • Willing to work flexible hours around board meetings, fundraises, and critical company moments • Occasional travel with executives to customer sites and job sites may be required
Responsibilities
• Own the leadership team’s operating cadence, shaping how five executives spend their time and aligning their calendars with company priorities • Run board meetings, investor updates, and fundraising logistics in partnership with the Chief of Staff and Head of Finance • Partner with Commercial Operations on customer engagements, from preparing materials to driving follow-through after meetings • Plan domestic and international travel, including investor trips, customer meetings, and visits to active construction sites • Keep leadership commitments and key initiatives moving by tracking action items across the team • Serve as a trusted point of contact for investors, customers, and partners, representing leadership with professionalism and discretion • Oversee expense reporting, invoice routing, and contract signatures across the executive team • Design and improve the systems and workflows the leadership team runs on as the company scales • Lead special projects that support company priorities beyond executive support
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