Archy - Executive Assistant

Remote - U.S.A$120k - $140k+ Equity1w ago

Remote Senior NA Logistics Transportation Executive Assistant Founder Team Leadership Executive Support Google Workspace Slack Calendar Management Travel Coordination Reporting Event Planning Meeting Preparation

Requirements

• 5+ years supporting senior executives, ideally including a founder or CEO at a high-growth company • Strong judgment. You can say no on someone's behalf and be right, and you know which decisions to make yourself versus escalate • Exceptional discretion when handling sensitive and confidential information is non-negotiable • Anticipation. You solve problems before they're raised rather than waiting to be asked • Excellent written communication, including the ability to write convincingly in someone else's voice • Obsessive follow-through. You have your own system for tracking commitments and you never need to be reminded twice • Comfort with constant change and the ability to adapt quickly when priorities and plans shift • Directness and confidence to push back when needed and hold senior leaders accountable to deadlines and commitments • Leverage AI tools and automation in everyday work to move faster, improve outcomes and continuously raise the bar on how we operate • Fluency with Google Workspace, Slack, and comfort adopting new tools quickly • Preferred time zone work locations in Central Standard and Mountain Time • Experience as the first or only EA at a company, building the function rather than inheriting it • Experience supporting multiple executives at once

Responsibilities

• Calendar Management: Own complex calendars for three executives, using judgment to prioritize competing demands, protect focus time, and structure days around the highest-impact work. • Calendar Management: • Travel Coordination: Own end-to-end domestic travel, including flights, hotels, ground transportation, and detailed itineraries, with the ability to quickly adjust when plans change. • Travel Coordination: • Meeting Preparation & Follow-Through: Ensure agendas and pre-reads are ready in advance, capture key decisions and action items, and drive follow-through on commitments. • Meeting Preparation & Follow-Through: • Executive Communication: Serve as a trusted extension of the executives you support, communicating with professionalism, sound judgment, and discretion across internal and external stakeholders. • Executive Communication: • Board & Investor Coordination: Manage scheduling and logistics across board members, investors, and internal stakeholders, and ensure follow-ups don’t fall through the cracks. • Board & Investor Coordination: • Event Planning: Coordinate leadership offsites, team and customer dinners, and key company events, including our annual company offsite and user conference. • Event Planning: • Executive Operations: Manage expense reporting, vendor and subscription administration, and route contracts and requests to the appropriate owners. • Executive Operations: • Cross-Functional Follow-Through: Keep priorities moving by proactively following up with senior leaders on deadlines, decisions, and commitments on behalf of the executives you support. • Cross-Functional Follow-Through:

Benefits

• $120K – $140K • Offers Bonus • The starting base salary for this position will be determined based on job-related knowledge, skills, experience, and market location. • Smile! Those teeth you are showing deserve the best care you can give them, yet the status quo of the software your dentist uses today is outdated. • Archy is a Series C vertical SaaS solution revolutionizing the dental practice management space — giving dental providers AI agents and software that lets them do what they do best (be dentists!) while we handle the more technical sides of running their practice business. • Health & Wellness: Comprehensive medical, dental, and vision coverage for you and your family, plus Spring Health and One Medical access. • Health & Wellness: • Competitive Compensation: Base pay and equity, 401(k) with company match, and performance-based incentives (bonus or commission eligibility by role). • Flexibility & Remote Support: Full remote-friendly culture, home office stipend, and flexible time off to rest and recharge (policies vary by role). • Flexibility & Remote Support: • Team Connection: Annual all-company offsites to collaborate and connect in person. • Team Connection: