uforce - Executive PA
Requirements
• Proven experience as an Executive PA, ideally supporting multiple senior executives at the same time • Strong track record managing complex, international diaries, with the judgement to prioritise when everyone wants the same hour • Hands-on experience booking and managing complex international travel:with the composure to rebook at short notice across time zones • Accurate, organised approach to expense management and reconciliation, including multi-currency claims • Experience working in a fast-paced start-up or scale-up environment; defence tech or another regulated industry is a plus • Excellent written and verbal communication skills, with sound judgement around confidential and sensitive information • A proactive, detail-oriented approach: you spot what needs doing before you're asked • Comfortable working across Notion, Slack, and Google Workspace • Experience with expense management platforms (e.g. Payhawk) • Experience with corporate travel platforms or travel management companies (e.g. Navan, TravelPerk) • Experience arranging travel to less routine destinations, including travel risk and duty-of-care considerations • Experience coordinating office moves, renovations, or facilities projects • Familiarity with security or accreditation requirements in a regulated industry • The nature of combat has changed. • Tomorrow’s battlefield success depends on autonomy, speed, and adaptability. • And UFORCE is ready.
Responsibilities
• Diary Management - own complex, fast-changing diaries for multiple C-suite executives across time zones. Prioritise competing requests, protect focus time, and coordinate board, investor and partner meetings. • Travel management: plan and book frequent international travel, including multi-leg itineraries, flights, accommodation, ground transport, visas and entry requirements. Prepare clear itineraries and re-book quickly when plans change. • Expense management: process, reconcile and chase executive expenses across multiple currencies. Make sure receipts, coding and approvals are complete and month-end deadlines are met. • Meeting and trip preparation: make sure executives arrive briefed, with agendas, papers and logistics sorted. • Confidential support: handle sensitive correspondence and information with discretion. • Keep travel, diary and expense processes documented and improving (we use Notion as our operational hub).
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