CodeAI - Executive Assistant
Requirements
• We seek candidates who have: • 5+ years of experience providing administrative support to C-level executives, preferably in a nonprofit or mission-driven organization. • Proven ability to anticipate needs, think critically, and exercise strong judgment in a fast-moving environment, with a demonstrated ability to manage competing priorities and support executive-level decision-making. • Exceptional organizational skills, time management, and attention to detail. • Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization. • Proficiency using Google Workspace (Docs, Sheets, Calendar, Meet), Slack, Zoom, and other productivity tools; comfort leveraging tools and systems to improve efficiency. • Ability to manage multiple priorities and adapt to changing needs while maintaining a high level of discretion and professionalism. • Experience supporting executive workflows, including complex scheduling, meeting preparation, travel logistics, and coordination of high-impact events and engagements. • AI fluency and integration in ways of working • In addition, candidates must: • Be a U.S. Citizen or Permanent Resident • Work within the United States • Pass a pre-employment background check • Be willing to travel a minimum of two times per year for team events • OUR CULTURAL PRINCIPLES • OUR APPROACH TO AI IN HIRING • At Code.org, we use AI thoughtfully and responsibly to support human-centered hiring. AI may help with administrative tasks, but every hiring decision is made by real people on our team. We welcome candidates to use AI appropriately in their job search while upholding our values of honesty and integrity throughout the process. • Read our full AI Use Policy in Hiring here. • WHAT IS THE INTERVIEW PROCESS LIKE? • Step 1: Informational Interview - learn more about the role and share your experience (30 minutes)Step 2: Hiring Manager Interview (1 hour)Step 3: Homework (~3 hours)Step 4: Interviews with several members of the Code.org team (~3 hours)Step 5: Final Interview (1 hour)Step 6: Reference Checks • All interviews are currently being conducted virtually via Zoom • TO APPLY • TO APPLY
Responsibilities
• Serve as a strategic partner to executive leadership, maintaining a clear understanding of priorities, goals, and tradeoffs, and proactively aligning time, focus, and resources to highest-impact work. • Own and manage complex executive calendars, actively prioritizing and making tradeoffs to ensure time is spent on the most critical work, including resolving conflicts and anticipating downstream impacts. • Prepare executives for meetings and engagements by organizing inputs, drafting and reviewing materials, and ensuring clarity on objectives, context, and desired outcomes (without owning content creation). • Act as an extension of the executive in day-to-day operations, tracking key initiatives, following up on actions, and ensuring priorities move forward. • Act as the primary administrative contact for the Board of Directors, managing meeting logistics, preparing materials, and coordinating communications in partnership with the Chief of Staff. • Collaborate with internal stakeholders to support high-level initiatives and special projects. • Partner with teams to plan and execute team and organization-wide meetings, offsites and events (virtual and in-person), contributing to team effectiveness and culture through strong coordination, logistics, and experience design. • Proactively identify opportunities to improve how executives operate, including optimizing workflows, communication, and decision-making processes. • Coordinate travel arrangements and process expense reports. • Maintain confidentiality and handle sensitive information with discretion. • Other duties, as assigned.
Benefits
• The expected salary range for this position is $85,500 - $95,000. Most offers are on the lower end of the salary range and are at the company’s sole discretion based on the final candidate’s experience. This allows us to provide a fair and equitable approach to compensation when setting pay and maintaining internal pay equity. • We also offer a comprehensive benefits package for full-time employees that includes: • Technology subsidy consistent with our Bring Your Own Device environment • Flexible, engaging, and remote working environment • Paid time off: 5 weeks total, comprised of 3 weeks vacation annually, plus a 2-week winter break office closure (including Christmas and New Year's), and sick leave • Medical, dental and vision premiums paid at 100% for FT positions and their dependents • Option to participate in 403b retirement plan • Annual professional development stipend • The opportunity to help students learn better and change the face of computer science
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