AirTrunk - Team Assistant
Requirements
• Prior experience as an EA or Team Assistant, supporting at least 2 senior management level, is critical. Past experience supporting departments or teams is a strong advantage. • Previous exposure to the data centre industry is a strong plus • Experience supporting leaders across multiple regions in APAC • Broad knowledge of administrative processes, with highly developed organisational and administration skills and to be able to forward plan and think strategically • Strong business sense and excellent communication skills • Enthusiastic and personable, collaborate closely with different levels of business partners, including senior management. • Meticulous, with an eye for detail. • Able to collaborate closely and coordinate effectively with different departments with the company, and with external business partners. • Ability to work under strict timelines and to work independently. • Self-starter; fast leaner, results driven and problem-solver. • Resilient, flexible and agile with strong attention to detail and accuracy in all activities • Highly developed MS Office Suite skills, including experience in understanding board and executive presentations/reports • Discretion when handling sensitive and confidential information. • The AirTrunk Culture • Working at AirTrunk is a once in a lifetime opportunity to fast-track your career and amplify your impact. Whilst you’re helping scale our region’s digital future, we’ll help you Grow@Hyperscale and unleash your full potential. • The pace in which we operate means you’ll feel an electric atmosphere at AirTrunk. We are a team of challengers and collaborative problem solvers who break new ground every day. We do this by living our values, going above and beyond, and being dynamic, transparent, and responsive. • Every AirTrunker brings their own unique background and diverse perspective to find solutions to problems that matter. We make sure you have everything you need to make your mark and thrive in a flexible and safe working environment, where everyone feels welcome. Our benefits empower AirTrunkers to stay positively charged. • Now’s your chance to Grow@Hyperscale. • *To all recruitment agencies: AirTrunk does not accept agency resumes. Please do not forward resumes to our jobs alias, AirTrunk employees or any other organisation location. AirTrunk is not responsible for any fees related to unsolicited resumes.**
Responsibilities
• Provide administrative support to 3 Vice Presidents, including extensive diary management, inbox management, expense management and travel • May be required to provide administrative support to the wider Capital & Strategy team, such as external meeting arrangements and travel • May be required to coordinate arrangements and provide support to AirTrunk’s wider Executive Team, Chairman and Board during events and meetings held in Singapore • Handle a wide range of contacts, both internally and externally • Supervise and review administrative operating systems and procedures, making recommendations for efficiencies and improvements, where required • Produce correspondence, presentations and reports, both of a general and confidential nature • Participate in ad-hoc projects and activities as required by your leaders, and the broader leadership team and organisation. • Assigned tasks may include supporting in regular data centre tours and operations team as applicable. • Event Planning - supports relevant business partners across regions with event-related matters which includes: events planning, coordination and implementation during events (physical or virtual) • Liaise with AirTrunk’s People & Culture and Marketing & Communications teams to support customer and employee events and initiatives • Consistency - Ensure internal and external communication messaging and language is consistent across all platforms. Be the AirTrunk brand champion to the internal business partners. • Consistency • Compliance - ensure alignment of internal guidelines and compliance across internal communications, presentations and documents • Compliance
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