Shakepay - Executive Operations Specialist
Requirements
• Experience in executive support, workplace coordination, office administration, or a similar operations role • Demonstrated ability to handle confidential information and build trust through consistent judgment and follow-through • Experience supporting calendars, scheduling, and travel coordination • Strong organizational skills, follow-through, and attention to detail • Strong written and verbal communication skills • Good judgment, professionalism, and discretion when handling sensitive or time-sensitive tasks • Comfort working in Google Workspace, Slack, and related coordination tools • Ability to manage recurring responsibilities independently in a fast-moving environment • Working proficiency in French and English • Experience supporting a startup or high-growth team • Experience with workplace operations, office logistics, or vendor coordination • Experience supporting executive recruiting or onboarding logistics • Experience maintaining trackers, documentation, or lightweight operational systems • Comfort using AI tools to streamline recurring workflows, draft communications, and support day-to-day administrative work, with sound judgment around confidentiality and accuracy
Responsibilities
• Coordinate Montreal workplace operations, including office readiness, supplies, deliveries, access, vendors, and facilities follow-up • Support workplace-related coordination across the company as priorities evolve • Support the CEO and CTO with recruiting coordination and occasional onboarding logistics, in partnership with the Recruiting and People teams • Support recurring executive and workplace processes, including operational communications and mail logistics • Support executive and company events, including offsite and holiday-event logistics, meeting logistics and operational communications • Maintain organized trackers, documentation, and recurring processes that keep work moving smoothly • Build strong working relationships across the company and follow through on details with limited supervision • Gradually take on broader executive assistant responsibilities as trust, judgment, and familiarity with the company develop
Benefits
• Help shape the future of money: Be part of a team that's revolutionizing financial services in Canada, one sat at a time. • Help shape the future of • Impact millions: As cryptocurrency continues to gain traction, our potential for growth is massive. You can help us bring Shakepay and Bitcoin to all Canadians. • Impact millions • Grow your career: We’re growing, and so can you! We have programs in place to encourage continuous learning, growth, and development. • Grow your career • Ideas, not titles: We want the best ideas to make their way through, no matter where they come from. • Ideas, not titles • 🤝 Be an owner: Every employee has stock options as part of their total compensation. • Be an owner • 🥅 Reach your goals: Yearly salary assessments. • Reach your goals • 🦷 Health & wellness: Access to health and dental coverage, including health and wellness spending accounts. • 🦷 Health & wellness • 🆙 Level Up: A $2,000 annual budget for courses, certifications, and training to support your career growth. • Level Up • 🌴 Time off: 20 days of vacation per year. And if you use all your vacation, we give you a $1,000 bonus. • 🌴 Time off • 🐣 Parental leave: Enjoy a parental leave top up to 100% of your salary for 18 weeks. • 🐣 Parental leave • 🙌 Have fun together: Quarterly team-specific or company-wide offsite to connect with each other. • 🙌 Have fun together • The base salary range for this position is $80,000-$95,000 CAD. Base pay may vary based on factors such as years of experience, skills and qualifications. Additionally, employees are eligible for equity, pay increases based on performance, benefits including health and dental care, and paid time off. • We understand that potential can be just as valuable as experience. If you're eager to learn, grow, and contribute to the mission but worry that you may not have the “right” experience, we still want you to apply. We encourage applications from everyone, regardless of background and life experience. We’re firm believers that a little bit of slope makes up for a lot of y-intercept. • We use technology, including artificial intelligence (AI), to support certain parts of our hiring process. This can include tools that assist with scheduling, application review, candidate communications, and generating interview notes, guides, or summaries so our team can stay focused on the conversation. All hiring decisions are made by our hiring team. • Fluency in English is required due to the percentage of English-speaking customers and the nature of our platform, which is available to all Canadians.
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