multiplymii - Executive Assistant & Community Manager

Remote - PT (Pacific)1mo ago

Remote Mid NA Community Manager Executive Assistant Documentation Team Management Reporting Google Workspace Excel Zoom Notion Asana Trello Travel Coordination Outreach

Requirements

• Additionally, you will support the early development of their online community, assisting with posting updates, welcoming members, and light moderation. More advanced community tasks may be added over time. • This position is ideal for someone who loves being in a dynamic environment, enjoys interacting professionally with clients and collaborators, and wants to grow with a rapidly expanding organization. • 2+ years experience as an Executive Assistant or Operations Coordinator (remote experience preferred) • Outstanding written and verbal communication skills • Excellent organizational and time-management abilities • Ability to handle changing priorities and urgent tasks • Proficient in: • Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) • Zoom or other virtual meeting platforms • Whatsapp communication • Project management tools (Notion, Asana, Trello, Monday, etc.) • Maintains strict confidentiality and professional judgment • Positive, proactive, resourceful, and solution-oriented mindset • Work Style: You thrive in a fast-moving environment and excel at keeping leadership focused, informed, and prepared. You are a true partner—anticipating needs before they are asked and ensuring nothing falls through the cracks.

Responsibilities

• 1. Inbox Management • Monitor multiple email inboxes daily • Draft, organize, flag, and prioritize messages for response • Ensure timely follow-up on key communications • 2. Calendar & Scheduling • Coordinate meetings with clients, partners, and internal stakeholders • Manage daily calendars, appointments, presentations, and travel coordination • Prepare agendas and track action items from meetings • 3. Operations & Task Coordination • Organize tasks, deadlines, and reminders in project/task management tools • Communicate with team members to ensure project follow-through • Prepare and format documents, presentations, and reports when needed • 4. Daily Briefings • Meetings — scheduled, upcoming, and follow-ups needed • 5. Relationship Support • Assist with outreach responses and maintain contact lists • Help nurture relationships with existing and new potential clients

Benefits

• 100% Remote Work • 13th Month Pay • Healthcare (HMO) • Complete Benefits Package - SSS, Philhealth, & Pag-ibig • Paid Service Incentive Lead (SIL) • Paid Philippines Holidays • Free Learning and Development Programs • Application Process • We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible. • Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we’ll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.