OnHires - Senior Executive Personal Assistant / Lifestyle Manager toto Founder & CEO
Requirements
• 5+ years of experience supporting UHNWI, founders, executives, family offices, celebrities, or private households • Experience managing multiple areas simultaneously: travel, residences, vendors, administration, and logistics • Strong understanding of luxury travel and premium service standards • Exceptional organizational and problem-solving skills • Ability to work independently with minimal supervision • High emotional intelligence and strong communication skills • Absolute discretion and professionalism • Ability to remain calm under pressure and manage changing priorities • Fluent Bulgarian and English • Based in Bulgaria (Sofia preferred) • Flexible availability across time zones when required • Willingness to occasionally travel if needed • IDEAL BACKGROUND • Candidates may come from: • Lifestyle Management • Family Office Operations • Executive / Private Personal Assistance • Estate Management • Household Management • Luxury Concierge Services • Private Client Services
Responsibilities
• TRAVEL & LIFESTYLE MANAGEMENT • Coordinate international business and leisure travel (commercial and private aviation) • Manage visas, itineraries, VIP airport services, transfers, accommodation, and reservations • Organize luxury travel experiences and special requests • Maintain loyalty programs, memberships, and VIP access arrangements • HOUSEHOLD & PROPERTY MANAGEMENT • Oversee multiple residences and coordinate with property managers • Manage maintenance schedules, repairs, utilities, insurance, and service providers • Maintain vendor relationships and ensure timely completion of all property-related tasks • Coordinate household inventory, supplies, and procurement • PERSONAL ADMINISTRATION • Manage a complex calendar across multiple time zones • Coordinate medical appointments, wellness programs, and personal schedules • Handle document management, filing, and confidential records • Organize personal purchases, deliveries, and day-to-day requests • VEHICLE & MOBILITY OVERSIGHT • Manage registrations, insurance, servicing, and maintenance schedules • Coordinate with drivers, workshops, and external providers • Maintain accurate records and renewal schedules • EVENTS & FAMILY SUPPORT • Assist with private events, family celebrations, and special occasions • Coordinate venues, vendors, caterers, and logistics • Support family-related scheduling and administrative needs • VENDOR & STAKEHOLDER COORDINATION • Liaise with lawyers, accountants, doctors, bankers, household staff, and external partners • Act as the primary point of contact across all personal matters • Resolve issues proactively before escalation is required • FINANCIAL ADMINISTRATION • Manage routine payments and expense tracking • Coordinate invoices, receipts, and vendor documentation • Support monthly expense reporting and basic financial administration
Benefits
• This is a rare opportunity to work closely with a highly successful international principal and take ownership of a dynamic, fast-paced role where no two days are the same. You will have significant autonomy, direct impact, and exposure to a unique private environment operating at the highest standards of service and execution.
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