Sotheby's - Temporary Production Coordinator
Requirements
• A minimum of 2 years’ practical administrative experience at an international auction house is required • Have a background in art history, or an interest and willingness to learn about fine and decorative art • Educated to graduate standard, ideally with a BA or MA in the History of Art • Be computer literate (MS Excel, Word and Power Point; Photoshop desirable), advanced Excel skills are essential • Practical knowledge of the Sotheby’s valuation system would be an advantage • Knowledge of Sotheby’s services, corporate culture and departments is essential • Good photography skills • Fluent English (oral and written) is essential, a second European language would be an advantage • Ability to communicate professionally and confidently, both verbally and in writing • Possess excellent client service skills (diplomacy, sensitivity, maturity, self-assurance and discretion) • Have an organised and methodical approach to work and high attention to detail • Ability to work under pressure, coordinate a busy schedule and prioritise workload, meeting tight deadlines • Be self-motivated and able to work effectively alone using own initiative, as well as part of a team • Possess commercial awareness and business acumen, along with demonstrable numerical and analytical skills • Be a resourceful problem solver, utilising resources and information effectively • Flexible approach to working hours • To view our Candidate Privacy Notice for the US, please click here. • Candidate Privacy Notice • click here • To view our Candidate Privacy Notice for the UK, Hong Kong, France and Switzerland, please click here. • click here
Responsibilities
• Supporting the Head of Department, Head of Production, Valuations Managers and Specialist Departments as required • Logging and dealing with all valuation enquiries, directing them as appropriate • Co-ordinating the receipt of work from experts, typing, processing and formatting work, extensive proof reading, issuing invoices, ensuring valuations are produced to the highest standard of accuracy and in a timely manner, meeting demanding deadlines • Creating spreadsheets and providing data analysis when required • Arranging valuation visits, booking travel as and when required, ensuring the team receives the brief and working notes in good time • Accompanying Valuations Managers on client visits, as and when required • Creating bespoke valuations at the Managers’ request • Liaising closely with specialist departments, Client Development, Tax & Heritage, Proposals, and the wider Business Development division, sharing relevant information regarding clients, their collections, and combined projects • Maintaining and updating all valuation databases, spreadsheets, priority lists, keeping extensive data records current • Coordinating diaries and all associated valuation paperwork for internal meetings such as live reviews, taking notes, writing up memos and maintaining organised files • Maintaining complete client confidentiality at all times, adhering to GDPR requirements, and all internal compliance surrounding clients and their personal information • Providing excellent levels of client service in line with corporate standards, acting as an ambassador for Sotheby’s in both manner and appearance
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