Sierra - Office Manager, London (Contract)
Requirements
• 4-5 years of office management or similar experience. • Strong interpersonal and communication skills and the ability to build relationships with a wide variety of individuals. • A methodical, process-driven mentality that is focused on both accuracy and efficiency. Ability to multitask and meet deadlines with quality products. • Ability to build relationships, partnering effectively with cross-functional teams and external partners. • Excellent time management skills, willingness to quickly shift tasks and priorities, and the ability to anticipate the needs of others before they arise. • Ability to lift, move, and organise office supplies or equipment weighing up to 20 pounds as needed. • Even better... • Experience supporting and coordinating office moves, space planning, and layout changes. • Track record of developing workplace programs that enhance employee experience. • Trust: We build trust with our customers with our accountability, empathy, quality, and responsiveness. We build trust in AI by making it more accessible, safe, and useful. We build trust with each other by showing up for each other professionally and personally, creating an environment that enables all of us to do our best work. • Customer Obsession: We deeply understand our customers’ business goals and relentlessly focus on driving outcomes, not just technical milestones. Everyone at the company knows and spends time with our customers. When our customer is having an issue, we drop everything and fix it. • Craftsmanship: We get the details right, from the words on the page to the system architecture. We have good taste. When we notice something isn’t right, we take the time to fix it. We are proud of the products we produce. We continuously self-reflect to continuously self-improve. • Intensity: We know we don’t have the luxury of patience. We play to win. We care about our product being the best, and when it isn’t, we fix it. When we fail, we talk about it openly and without blame so we succeed the next time. • Family: We know that balance and intensity are compatible, and we model it in our actions and processes. We are the best technology company for parents. We support and respect each other and celebrate each other’s personal and professional achievements.
Responsibilities
• Greet visitors and oversee the day-to-day functioning of the office. • Ensure the office environment is welcoming, clean, and organised by managing office supplies, equipment, and kitchen inventory. • Coordinate with building management for office maintenance and repairs. • Serve as main point of contact of workplace vendors including snacks, plants, catering, janitorial etc. • Owning workplace communication slack channels • Help the admin team organise company happy hours, in-office trainings, team lunches and celebratory events. • Hand out and track company merch for new hires. Send merch packages/gifts when necessary (new baby, partnership, thank you, etc.), executing new inventory orders when necessary. • Address any office-related issues promptly and effectively, fostering a positive work environment. • Partner with facilities and real estate team on office improvements. • Maintain a high level of confidentiality and discretion with all materials and information. • Please note this is a 6-month fixed term contract position.
Benefits
• We want our benefits to reflect our values and offer the following to full-time employees: • Flexible (unlimited) paid time off • Medical, dental, and vision benefits for you and your family • Life insurance and disability benefits • Retirement plan dependent on country of employment • Parental leave • Fertility and family building benefits through Carrot • Lunch, as well as delicious snacks and coffee to keep you energized • Discretionary benefit stipend giving people the ability to spend where it matters most • Free alphorn lessons • These benefits are further detailed in Sierra's policies, may vary by region, and are subject to change at any time, consistent with the terms of any applicable compensation or benefits plans. Eligible full-time employees can participate in Sierra's equity plans subject to the terms of the applicable plans and policies. • BE YOU, WITH US
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