legora - Workplace Coordinator
Requirements
• 2+ years in workplace coordination, office operations, reception, or hospitality, ideally at a startup or high-growth company • Relentlessly detail-oriented: you notice what others miss and take pride in getting the small things right • High agency: if something's broken, you fix it; if something's missing, you solve for it before it becomes a problem • A people-first communicator, warm and professional in person, on Slack, and over email • Organized under pressure and able to juggle competing priorities without dropping the ball • Budget-conscious and comfortable managing vendors and building relationships • Proficient in Google Workspace, Slack, and calendar tools • Reliable in-person presence five days a week and able to lift and move packages up to 30 lbs
Responsibilities
• Own day-to-day office operations so the space is clean, stocked, safe, and running smoothly • Be the first face people see — greet visitors, employees, and candidates with warmth and professionalism, and manage check-in, building access, and guest policy compliance • Handle packages, deliveries, and field day-to-day requests from employees across the office • Own day-to-day office hospitality, including lunch ordering, catering coordination, snacks, beverages, and kitchen operations • Support vendor relationships (cleaning, catering, supplies) and track office spend, partnering with the Workplace Manager and Finance on contracts and invoices • Coordinate in-office onboarding, including desk setup and making sure new hires have a great Day 1, escalating issues where needed • Support planning and execution of events that build connection: team lunches, all-hands, happy hours, and company gatherings (partnering with the Workplace Manager on larger events and offsites) • Submit and track facilities tickets, coordinate with the building and vendors on maintenance and repairs • Partner with IT on equipment coordination, loaner devices, and new desk setups • Provide cover for the Workplace Manager during periods of absence, ensuring continuity across office operations and employee experience
Benefits
• Competitive package: Comprehensive salary, benefits, and tools for success • Global collaboration: Partner with Workplace teams across Europe, APAC, and North America • Meaningful work: Your efforts shape the daily experience of the team building the future of legal AI • Private medical, dental, and vision insurance • Family support: Generous parental leave and family care benefits • Pension with generous company match
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