volta - Executive Assistant / Office Manager
Requirements
• 5+ years' experience as an Executive Assistant supporting founders, C-suite executives or senior leadership teams. • Experience working within a high-growth startup, scale-up or fast-paced corporate environment. • Exceptional organisational skills with meticulous attention to detail and the ability to manage multiple senior stakeholders simultaneously. • Outstanding judgement, professionalism and discretion when handling confidential information. • Highly proactive, calm under pressure and comfortable managing constantly shifting priorities. • Excellent written and verbal communication skills, confident engaging with senior executives, investors and external partners. • Strong experience coordinating complex international travel and executive schedules. • Advanced Microsoft Office and Google Workspace skills.
Responsibilities
• Provide dedicated day-to-day support to both Co-Founders, managing complex and ever-changing calendars and priorities. • Coordinate domestic and international travel, accommodation and detailed itineraries. • Arrange internal and external meetings, board sessions and investor meetings, preparing agendas, presentations and briefing materials. • Track actions, ensure follow-ups are completed, and screen incoming requests, handling confidential information with absolute discretion. • Own the smooth day-to-day running of the London office, ensuring meeting rooms, facilities and communal spaces operate to a high standard. • Manage office suppliers, building management, budgets, purchasing and inventory. • Support onboarding logistics, equipment setup and administrative processes across Finance, People and Operations. • Organise company meetings, leadership off-sites, team events and hospitality, creating an exceptional workplace experience. • Welcome and manage the visitor experience for candidates, investors and external partners.
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