Aztec - Executive Assistant and Office Manager
Requirements
• Skilled EA with 7+ years experience supporting C-suite level executives. • Previous experience in office management. • Excellent organisational and multitasking skills with the ability to prioritise. • Comfortable working with different teams and happy to support colleagues across the business. • A proactive problem-solver who takes initiative and gets things done. • Strong written and verbal communication skills. • Comfortable with Google Workspace, Notion, and other collaboration tools. • Someone enthusiastic, adaptable, and happy to take on a variety of tasks. • Must be willing to work at least 3 days a week from the Aztec office in Farringdon, central London.
Responsibilities
• Executive Assistant • Executive Assistant • Manage the Founder’s inbox, prioritising emails, ensuring timely responses, and flagging items for follow-up to keep their day to day running smoothly • Coordinate the Founder’s diary across internal teams and external stakeholders, organising meetings manage conflicts, and acting as the main gatekeeper • Serving as a source of information and the go-to person for all things related to the founder • Support People Operations initiatives, including maintaining employee records, onboarding and offboarding processes, co-ordinating ad-hoc HR tasks • Supporting the CFO and COO where needed - diary and inbox management, and working on projects as needed • Assisting the Finance team with expenses and policy tracking • Office Management • Office Management • Manage the day to day operations of our London office ; manage suppliers and contractors, office supplies, budget and office policies • Being the face of our London office and welcoming visitors • Helping ensure the Health and Safety of our team, including undertaking DSE Assessments and serving as a trained First Aider and Fire Warden • Coordinate team lunches, dinners, and internal events; support the planning of engineering onsites
Benefits
• Flexible and remote work environment • 25 days holiday + bank holidays annually • Additional benefits include health insurance, retirement plans, and opportunities for professional development. • Quarterly offsite travel for collaboration • Events and conference budget • An opportunity to work at the cutting edge of blockchain and FinTech with a world class cryptography and engineering team
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