Masabi - Payroll & Expenses Specialist

• Payroll Management & Administration • Act as the primary payroll cover to ensure continuity of business operations. • Prepare pension files and handle the monthly management of AXA benefits when they are processed through payroll. • Lead the creation, administration, and internal communication regarding P11D forms, and assist with PAYE Settlement Agreement (PSA) data collection. • Act as the go-to contact for all employee payroll-related questions. • Expense & Platform Management • Oversee expense processing across Expensify, EOR platforms, and Navan. • Monitor and track company policy allowances, approving expenses in strict accordance with internal guidelines. • Input and update project codes and manager assignments within Expensify, actively seeking manager approvals when required. • Manage financial coding, including accurate processing of VAT. • Generate and distribute Navan utilization and expense reporting. • Resolve everyday employee queries regarding the expense process. • Corporate Cards & Supplier Payments • Collate, review, and track expenses on behalf of company credit card users, managing monthly communications and chasing cardholders for outstanding or completed reports. • Manage credit card accruals and correct VAT codes upon receipt of material evidence. • Prepare supplier aging reports and the weekly payment run for review by the Financial Controlling Associate. • Tax, Audit & Compliance Support • Collate tax documentation and expense data to support international operations (e.g. Romania tax compliance). • Support our auditors with data across your areas of responsibility. • // We’re looking for someone with a proactive mindset, strong attention to detail, and a collaborative spirit, with experience in the following areas: • A baseline conceptual understanding of UK payroll (cycles, pension preparation, payrolled benefits admin, etc.), including employee and employer National Insurance, tax, and benefits processed via P11Ds. Direct hands-on payroll processing experience is appreciated. • Comfortable navigating and managing tools like Expensify, Navan, or equivalent EOR/expense tracking software, along with working comfort in Excel or Google Sheets. • Attention to detail, particularly around VAT coding, policy compliance, and data reconciliation. • Regular day-to-day use of AI tools, with a habit of questioning and verifying AI-generated output rather than accepting it at face value. • Excellent communication skills, with the ability to collaborate across multiple departments and support employees with empathy and clarity.