aledade - Program Specialist, Growth

• Partner with Senior Program Managers to support onboarding and offboarding processes, including technology setup, systems access, workspace assignment, and welcome gift organization. • Maintain and update the Growth Team roster. • Oversee team member recognition and experience initiatives, driving engagement and retention. • Drive adoption/attendance/engagement of Culture Amp, Monday All-Staff, Market Summit, Convention/Tradeshow, Annual All-Staff, Growth Retreats, logistics for other Growth events. • Administrative Support • Manage complex calendars for Growth SVPs, including internal/external scheduling, optimizing schedules, resolving conflicts, and coordinating travel arrangements and accommodations. Adhering to Aledade best practices and close collaboration throughout the department. • Prepare, process, and track expense reports, and manage expense approvals for SVP-level expenditures. • Manage contracting with external vendors, maintain vendor relationships, and oversee processing of agreements and invoices. • Draft emails for group meeting preparation (materials, objectives sent to stakeholders beforehand) plus group meeting follow-up (item owners, timeframe, materials), review with SVPs, ensure distribution & compliance. • Bachelor’s degree in a relevant field • 4+ years of professional experience in administration, operations, project or event management, or a related role • Proficiency with Google Suite and project management tools; strong skills in MS Excel and PowerPoint • Available to work across multiple time zones and occasionally outside traditional business hours as necessary • ## Preferred knowledge, skills, and/or abilities • Experience working in an operational function preferred • Service-oriented, positive and collaborative team player • Demonstrated ability to collaborate with teams remotely • Excellent organizational and time management skills, with strong business acumen • Proven ability to manage multiple projects autonomously in a fast-paced environment • Strong knowledge of project management processes • Exceptional communication and interpersonal skills, with strong attention to detail • Sound judgment, discretion, and commitment to confidentiality • Experience with vendor management, event logistics, and budget tracking • Creative problem-solver who can proactively identify and resolve operational challenges • Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required. • Available to work across various time zones and/or non-traditional working hours on occasion, as needed • Able to walk, stand for hours at a time, and occasionally lift/carry at least 25 pounds.