amplify - Administrative Assistant
Requirements
• College degree or equivalent professional experience • 4+ years of experience as an Administrative Assistant in a professional, office environment • Experience with office administration, administrative procedures and recordkeeping systems • Excellent verbal and written communication skills • Strong organizational, analytical and problem-solving skills • Experience with Microsoft Office (Word, Excel) and Google Workspace (Gmail, Calendar, Sheets, Slides) • Experience with Salesforce (or a comparable CRM) • Ability to prioritize tasks and anticipate changing needs • Ability to multitask in a fast-paced environment • Capacity to interact and interface with people on all levels and of all backgrounds • Ability to work well under pressure, proactively manage interruptions, and adjust priorities throughout the day • Aptitude to understand complex tasks and carry out directions independently • Ability to anticipate potential challenges, proactively develop contingency plans, and adapt quickly to changing priorities to ensure continuity of operations and successful execution of executive priorities, meetings, and events. • Self-directed and motivated; able to work independently as well as collaboratively with a team • Ability to handle high-pressure, high-volume workload
Responsibilities
• Support Finance, Corporate Strategy, and Supply Chain leadership in daily administrative tasks • Coordinate complex travel arrangements using discretion and sound judgment • Function as a gatekeeper, including tracking and following up on office correspondence • Take initiative in executing a wide variety of administrative support duties, including managing complex calendars, coordinating meetings and travel, assistance with presentation preparation, taking meeting notes, etc • Perform administrative duties such as filing, copying, drafting documents • Run operational reports and track metrics to assist in process optimization • Research technologies, solutions, vendors, and other topics as needed, and prepare summaries of findings • Continually assess priorities and determine urgency of tasks at hand • Communicate effectively and professionally with internal managers, staff, and external parties • Exercise sound judgment and problem-solving skills that allow the office to function professionally and efficiently • Organize and help execute core processes including: processing vendor invoices, expense reporting, time tracking, staffing processes, etc. across the organization • Handle confidential information with discretion and professionalism • Cultivate relationships with employees and co-workers • Be available to work from the office and travel to offsite locations as needed to provide hands-on support for meetings, events, executive engagements, and related onsite logistics.
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