Poolside - Workplace Manager
Requirements
• Experience in workplace, office, travel or events management, ideally at a fast-growing company • An exceptional service mindset. You enjoy making things easy for other people and you take pride in the details. • Comfort working where processes don't exist yet, plus the drive to build and improve them • Excellent written and spoken English • Knowledge of UK health & safety requirements (nice to have for Lisbon-based candidates) • A warm, approachable manner and great communication skills with internal teams and external stakeholders • Strong organisation, and calm when juggling competing priorities • Experience managing vendors and budgets • You've managed an office move or expansion • You've used workplace tools such as visitor management, desk booking or travel booking platforms • You've organised international events or offsites
Responsibilities
• Run day-to-day workplace operations: facilities, vendors, supplies, fruit and food deliveries, maintenance, and health & safety • Own and improve travel management: work closely with Finance and the wider company to make business travel smooth, cost-conscious and well supported • Own the logistics for our monthly on-sites: venues, accommodation, travel, catering and agendas, whether in London or abroad, so every on-site week runs smoothly • Plan and deliver team events and in-person moments that build our culture • Manage relationships with the landlord, building management and external vendors, along with office budgets and contracts • Support onboarding and offboarding on the workplace side: access, desks, and equipment handover with IT • Build the processes we don't have yet: spot what's missing, set it up, and keep improving it as we grow
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