Real Chemistry - 21GRAMS- Project Coordinator
Requirements
• Bachelor’s degree in business, communications, marketing, or related field preferred. • Strong organization, time management, and attention to detail. • Clear written and verbal communication skills. • Proficiency with Microsoft 365. Familiarity with Workfront and Teams is a plus. • 0 to 2 years in marketing or agency environments including internships. • Demonstrated interest in healthcare communications and project management. • Real Chemistry is proud to be Great Place to Work® certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile here. • We believe we can do our best when feeling our best, which is why we’ve put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future. Other perks include mental wellness coaching and support and access to more than 13,000 online classes with LinkedIn Learning. Learn more about our great benefits and perks and search specific offerings in your region at: www.realchemistrybenefits.com. • At Real Chemistry, we believe we're at our best when we're connected. Our Real Hybrid and Regional Teams (Real HART) approach is designed to foster collaboration, learning, innovation, and meaningful relationships while providing flexibility where appropriate. Because our workforce spans multiple countries, regions, and client needs, work arrangements may vary by role and location. Some positions offer hybrid or remote flexibility, while others require regular in-office presence. For example, certain teams and regions, including some of our UK operations, have office-based requirements. Your recruiter will discuss the specific expectations for the role you're pursuing during the interview process and keep you informed throughout the hiring journey. For employees located within a one-hour commute of a Real Chemistry office, we require in-person attendance two days per week, either from a Real Chemistry office or when working onsite with clients. Employees in regions without a nearby office may work remotely and come together throughout the year for collaboration, culture-building, learning, and team connection opportunities. While these guidelines reflect our current workplace model, we understand that everyone’s circumstances are unique. If you require additional flexibility, we welcome an open conversation with your recruiter and our HR team to discuss your needs and determine what may be possible.
Responsibilities
• Support Project Managers with day-to-day task execution across multiple projects and brands. • Maintain timelines, hot sheets, status reports, and project documentation with version control. • Route deliverables through internal departments and track review cycles, including MLR and PRC submissions and returns. • Assist in meeting preparation, capture detailed notes, distribute action items, and follow through on next steps. • Open job codes, set up folders and Teams channels, and keep filing structures organized. • Prepare small estimate requests and coordinate simple vendor engagements under guidance. • Escalate risks, blockers, or quality issues to the project lead quickly and clearly. • Portfolio Management: • Project-focused. No revenue oversight. No new business involvement. • Resource Management: • No ownership of resourcing data or personnel communications. • No Gantt ownership. Shadow staffing conversations to learn expectations. • Client and Vendor Relationship Management: • Observer on client calls and email communications. • Observer on vendor communications. • Training, Growth, Reporting: • Establish professional attitude, self-motivation, and organization. • Learn department onboarding checklists and reference documents. • Admin Operations: • Learn Workfront routing, OpenAir and PowerBI basics, and timesheet review steps. • Support day-to-day routing and traffic of jobs. • Update hot sheets and timelines. Send meeting notes and recaps. • Learn project lifecycle and ask clarifying questions to build knowledge. • Open job codes. Pull basic reports for hours and OOPs. • Create small-scale estimates for simple tactics under supervision. • Culture, Comms and Collaboration: • Maintain a positive, can-do attitude and team mindset. • This position is a perfect fit for you if: • Our Company values – Best Together, Impact-Obsessed, Excellence Expected, Evolve Always and Accountability with an “I” – really speak to you. • You are adaptable, resilient, and OK with adjusting your scope, responsibilities, and focus as we grow. When things change, so do we. We’re always evolving. • You are proactive, driven, and resourceful with strong prioritization skills and a desire to dive into the data. • You are highly organized self-starter, able to work independently and under tight deadlines.
Benefits
• This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on job-related, non-discriminatory factors including but not limited to work experience, skills, certifications, and geographical location. The Company reserves the right to modify this pay range at any time. • Real Chemistry is proud to be Great Place to Work® certified; check out what our people shared about our culture and workplace on our Great Places to Work Profile here. • We believe we can do our best when feeling our best, which is why we’ve put together a benefits program designed to give you the support you and your family need at every stage of life. Real Chemistry offers a comprehensive benefit program and perks, tailored to your region. Globally, this includes offices in our key markets with free snacks to keep you running all day long, generous holiday and paid time off, options for private medical, dental, and vison plans, and support in saving for the future. Other perks include mental wellness coaching and support and access to more than 13,000 online classes with LinkedIn Learning. Learn more about our great benefits and perks and search specific offerings in your region at: www.realchemistrybenefits.com. • At Real Chemistry, we believe we're at our best when we're connected. Our Real Hybrid and Regional Teams (Real HART) approach is designed to foster collaboration, learning, innovation, and meaningful relationships while providing flexibility where appropriate. Because our workforce spans multiple countries, regions, and client needs, work arrangements may vary by role and location. Some positions offer hybrid or remote flexibility, while others require regular in-office presence. For example, certain teams and regions, including some of our UK operations, have office-based requirements. Your recruiter will discuss the specific expectations for the role you're pursuing during the interview process and keep you informed throughout the hiring journey. For employees located within a one-hour commute of a Real Chemistry office, we require in-person attendance two days per week, either from a Real Chemistry office or when working onsite with clients. Employees in regions without a nearby office may work remotely and come together throughout the year for collaboration, culture-building, learning, and team connection opportunities. While these guidelines reflect our current workplace model, we understand that everyone’s circumstances are unique. If you require additional flexibility, we welcome an open conversation with your recruiter and our HR team to discuss your needs and determine what may be possible.
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