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Carwow - Executive Assistant

London$17k - $17k+ Equity3d ago

In Office EMEA Executive Assistant CTO Documentation Schedule Management Document Management Milestone Tracking Reporting Excel Project Coordination Expense Management Meeting Coordination Meeting Preparation Optimism

Requirements

• We are seeking an individual who is inherently self-motivated and possesses a strong solutions-oriented mindset. Your track record should reflect experience in effectively engaging with C-level executives. In addition, you should excel in managing workloads and adeptly prioritising tasks, even within the demanding constraints of a fast-paced, deadline-driven environment. • Thrives on multitasking: you can deftly spin multiple plates to give the Executive’s space to focus on big-picture stuff and keep the business humming. • Unapologetically curious: you will always want to build a deeper understanding of what makes our business tick • Several years’ experience as an Executive Assistant. Ideally in the high growth scale up tech space, reporting directly to C-level, understanding of Technology and People is a bonus • Tech Savvy: Proficiency in office software tools (e.g. Google Suite) and familiarity with productivity and scheduling software. • Strong use of AI and the willingness to learn about such tools and products is a must. • Outstanding organisational and time management skills including quick response times • Exceptional written and verbal communication skills, including the ability to draft professional correspondence and emails on behalf of the Executives. • You stay composed when the pressure is on and carry yourself with professionalism and integrity. • You communicate with clarity and precision • You're comfortable in the room with senior leaders and know how to manage relationships at the highest levels • When problems land on your desk, you diagnose fast and move to solutions • You bring energy and optimism to the team, even when things are hard • You bounce back from setbacks, learn from them, and keep moving forward

Responsibilities

• Calendar wizardry: Skilfully oversee the CTO & CPO’s schedules, ensuring comprehensive awareness of upcoming commitments, including meetings, interactions, and presentations. • Stakeholder Engagement: Serve as the primary point of contact for internal and external stakeholders, efficiently managing enquiries and ensuring that matters concerning the execs receive appropriate attention. • Project Coordination: Coordinate and follow up on various projects and initiatives led by the relevant Executive. • Proactive Problem-Solving: Anticipate the Executive's needs, streamline processes, and provide solutions in advance of issues arising. • Responsive: Quickly and accurately • Confidentiality: Handle confidential information with discretion, maintaining a high level of trust and integrity. • Administrative Excellence: Execute a wide array of administrative tasks, from crafting and refining presentations to managing documents, schedules, inbox management and communications. • Expense Management: oversee and track the expenses and reimbursement requests. • Meeting Coordination: Prepare comprehensive meeting agendas, materials, and presentations. • End-to-end meeting preparation for high-impact and complex engagements, anticipating information requirements, ensuring clear outcomes, and managing follow-up actions. • A strong project ethos, being able to manage a number of work-streams including tracking milestones, sharing progress updates, and facilitating communication between teams.

Benefits

• Hybrid working • Competitive salary to fund that dream holiday to Bali • Matched pension contributions for a peaceful retirement • Share options - when we thrive, so do you! • Vitality Private Healthcare, for peace of mind, plus eyecare vouchers • Life Assurance for (even more) peace of mind • Monthly coaching sessions with Spill - our mental wellbeing partner • Enhanced holiday package, plus Bank Holidays • 28 days annual leave • 1 day for your wedding • 1 day off when you move house - because moving is hard enough without work! • For your third year anniversary, get 30 days of annual leave per year • For your tenth year anniversary, get 35 days of annual leave per year • Option to buy 3 extra days of holiday per year • Work from abroad for a month • Inclusive parental, partner and shared parental leave, fertility treatment and pregnancy loss policies • Bubble childcare support and discounted nanny fees for little ones • The latest tech (Macbook or Surface) to power your gif-sending talents • Up to £500/€550 home office allowance for that massage chair you’ve been talking about • Generous learning and development budget to help you master your craft • Regular social events: tech lunches, coffee with the exec sessions, lunch 8 learns, book clubs, social events/anything else you pester us for • Refer a friend, get paid. Repeat for infinite money • Diversity and inclusion is an integral part of our culture. We know that diverse teams are strong teams, so we welcome those with alternative identities, backgrounds, and experiences to apply for this position. We make recruiting decisions based on experience, skills and potential, so all our applicants are treated fairly and equally.