Applied Intuition - Administrative Assistant – EMEA Finance & Operations
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Requirements
• Bachelor's degree in Business, Finance, Accounting, or equivalent experience • 2+ years in finance operations, AP, or administrative roles, ideally at a multinational or tech company • Fluency in English and German • Hands-on mindset, comfortable operating from strategy to day-to-day execution • Strong AI affinity and drive to automate and continuously improve processes • Experience managing procurement, AP, and vendor relationships across multiple countries • Highly organized, detail-oriented, and strong in Excel/Google Sheets • Familiarity with multi-currency payments and VAT requirements across EMEA • Proactive, self-directed, and comfortable in a fast-paced startup environment • Experience with NetSuite or a comparable ERP • Additional European languages (French, Swedish or other) • Experience with international shipping operations and import taxation • Familiarity with withholding tax documentation across EMEA jurisdictions
Responsibilities
• Maintain EMEA budget trackers, reconcile against NetSuite cost centers, and support monthly variance analysis and quarterly forecasts • Own the end-to-end EMEA PO process, including vendor onboarding, approvals, and tracking against delivery milestones • Monitor the EMEA AP queue end-to-end and serve as the primary contact for vendor invoice inquiries through month-end close • Coordinate and reconcile multi-currency vendor payments (EUR, GBP, SEK) with global treasury and support VAT documentation • Own EMEA shipping operations and accounts (DHL, FedEx), including import/export taxation and cross-office logistics • Provide administrative support to the EMEA teams and support office operations for the Germany office
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