wayve - Talent Operations Associate - FTC
Responsibilities
• Coordinate interviews from request through to completion, managing schedules, changes and candidate communications. • Prioritise a busy queue of requests, keeping records and handovers accurate and flagging capacity or blockers early. • Provide warm, proactive support to candidates, recruiters, interviewers and hiring managers. • Handle recruitment support requests and job-approval tasks promptly and accurately. • Learn our systems and processes quickly, using documentation and colleagues to investigate issues and solve problems independently. • Work with Talent Partners and teams across the business to resolve scheduling challenges and improve how we work. • 🧩 WHAT YOU’LL BE WORKING ON • Supporting around 90–100 individual interviews each week across the UK, Japan, Europe and Israel, with overflow support for the US. • Managing interview scheduling in a fast-moving environment where priorities and availability can change. • Maintaining reliable hiring records and clear handovers so candidates and colleagues know what to expect. • Spotting recurring friction in a defined area of the process and helping address the root cause alongside day-to-day delivery. • Using AI thoughtfully and exploring opportunities to improve hiring workflows through automation; boosting efficiency while keeping candidate experience and good judgement at the centre. • 🙌 YOU SHOULD APPLY IF: • You bring experience from recruiting coordination or another detail-heavy, service-focused role, such as executive support, customer operations or events, and can show that you: • Take ownership, prioritise competing requests and communicate early when something needs attention. • Build trust through warm, clear and proactive communication with candidates and stakeholders. • Stay accurate and calm when plans change, and take responsibility for your work. • Learn new systems quickly, investigate problems and apply feedback. • Are curious about improving processes and confident using AI tools thoughtfully in your work. • Recruitment or ATS experience, including Ashby, would be useful, but it isn’t essential if you can demonstrate strong coordination, judgement and an ability to learn systems quickly. • 🌱 NOT TICKING EVERY BOX? THAT’S TOTALLY OKAY! • If you’re passionate about autonomy and keen to learn, we encourage you to apply even if you don’t meet every requirement.
Benefits
• 💰 Salaries benchmarked against the market annually • 📈 Meaningful equity, sharing in the ownership and long term success of Wayve • ✈️ Relocation support and visa sponsorship where applicable • ✅ Hybrid working, core hours and the chance to work hands on in vehicle workshops and labs • 📚 Learning and development budgets with support for training, conferences and growth • 🩺 Comprehensive benefits including health insurance, dental, enhanced maternity and paternity leave, retirement or pension where applicable, access to therapists, wellbeing partnerships, team socials and more • Wayve is not a mature, fully-structured place with the playbook already written. Much of how we work is still being written, and if you join, you’ll help write it. That suits people who want real ownership more than people who need a settled structure from day one. • If that sounds like the kind of problem you want to spend your time on, we’d really like to hear from you. • At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law. • For more information visit Careers at Wayve. https://wayve.ai/careers/ To learn more about what drives us, visit Values at Wayve https://wayve.ai/careers/
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