HCEsquared - Educational Program & Partnerships Coordinator

• Project Coordination • Work with team to meet requirements of different grants and supporter needs • Ensure the overall delivery and implementation of CME activities to the highest quality, in line with the grant requirements, ACCME standards, and the allocated budget • Input detailed project-related tasks and deadlines into project management platform, assist in tracking deadlines • Collaborate cross-functionally with engagement team, ensuring their process remains on track for all CME-related efforts • Facilitate efforts for upcoming conferences – printed and digital handouts, CMEsquared booth, digital blades, delivery of presentation slides • Interface with external contractors to execute various tasks • Preparation for kick-off calls and other meetings • Organize and update CRM, SharePoint files • Review various documents, engagement efforts, CME activities prior to launch • Coordinate details for faculty including scheduling meetings, sending contracts, facilitating payments and reimbursements, booking travel, registering for conferences • Collecting, documenting, organizing, and cataloguing for Program and Activity Reporting System (PARS) • Assist in the grant reconciliation process, by providing required project deliverables: outcomes reports, participant metrics, and program materials • Employ strategic, compliant use of AI tools to maximize productivity and efficiency • Partnership Engagement • Manage relationships with educational partners, including contract development, invoicing, and payment tracking • Conduct outreach to medical societies across dermatology and adjacent therapeutic areas — including rheumatology, pediatrics, and gastroenterology — to expand the organization's network and broaden its footprint into new specialties • Research and estimate costs for stand-alone programs and develop preliminary budgets gathering data such as audio-visual costs, food and beverage, room rental, accreditation costs, etc. • Maintain accurate and up-to-date CRM records in Salesforce for each society and contact • Grant Development and Supporter Outreach • Facilitate the intake of program concepts and ideation to input into Salesforce, ensuring a seamless handoff from the business development team to the medical writing team • Maintain communication with the supporters on any activity updates, supporter status reports • Support VP of educational development in other funder-related tasks