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Jobs(26,958)/Executive Assistant Role(39)/protege (8) - Executive Assistant
protege

protege - Executive Assistant

Remote2w ago
RemoteSeniorWWTransportationExecutive AssistantCo-FounderExecutive SupportGo

Requirements

• Experienced: You have 5+ years of experience supporting multiple senior executives in an early-stage, hypergrowth, or similarly ambiguous environment. • Relentless and Resourceful: You take ownership, act without waiting for detailed direction, and persist through obstacles until the job is done. You follow through on commitments and hold yourself to a high standard. • Organized and Adaptable: You build systems that keep details from falling through the cracks, manage competing priorities, and shift gears quickly as needs change. • A Trusted Partner and Clear Communicator: You build strong relationships, adapt to different working styles, and communicate with clarity and judgment. You are comfortable tactfully reinforcing commitments and driving follow-through. • Discreet and Principled: You handle sensitive information with integrity and sound judgment. You know what to escalate, what to resolve independently, and how much context each stakeholder needs. • AI-First: You use AI tools to improve workflows, automate repetitive tasks, and create operational leverage - not just for prompting and research. • Pass the Loved Ones’ Test • We act with integrity and do the right thing — especially when it’s hard and no one is watching. • Always Find a Way • We are resourceful, resilient builders who solve hard problems and push through obstacles. • Go Fast and Grow Fast • Velocity matters. We move with urgency, learn quickly, and continuously improve as individuals and as a company. • Practice Kindness and Candor • We communicate directly and respectfully, building trust through honest feedback and genuine care for one another. • Deliver Together • We win as one team. Collaboration, accountability, and shared ownership drive our success. • Own the Outcome. Hone the Craft. • We take pride in our work, sweat the details, and continuously raise the bar for excellence.

Responsibilities

• Serve as the primary Executive Assistant and provide additional support to 3 other executives based on evolving business needs. • Own complex, frequently changing calendars across multiple time zones, balancing business priorities, executive preferences, and competing demands. • Act as a thoughtful gatekeeper by evaluating requests, resolving scheduling conflicts, and protecting time for critical work. • Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, visas, itineraries, and other travel requirements. • Anticipate needs, surface competing priorities, and provide increasingly proactive support. • Provide occasional personal-assistant support for the Chief Scientific Officer and Co-Founder with discretion and confidentiality. • Partner closely with the EA & Chief of Staff to the CEO to coordinate leadership schedules, meetings, travel, and shared priorities. • Identify conflicts, dependencies, and decisions that require attention before they become blockers. • Support cross-functional projects such as People team initiatives and company offsites as opportunities arise.

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