AMI - Office Manager/ Executive Assistant

• Support a co-founder • Manage their calendar, prioritize requests, and coordinate meetings across time zones. • Manage and coordinate external engagement requests, including speaking opportunities, event participation, and meetings with external partners. • Arrange travel, prepare itineraries, manage expenses, and handle meeting logistics. • Help prepare meeting materials, track action items, and follow up on commitments. • Handle sensitive information with discretion and sound judgment. • Set up and run the Montreal office • Coordinate office setup, including supplies, equipment, and service providers. • Own day-to-day office operations and relationships with building management, vendors, and contractors. • Keep the office welcoming, organized, and ready for the team, from meeting rooms to snacks, coffee, and everyday supplies. • Coordinate maintenance and repairs, and resolve issues quickly so they don’t become distractions. • Help the team work smoothly • Organize team meetings, lunches, events, and visits from colleagues and guests. • Welcome candidates, visitors, and new hires, ensuring a thoughtful experience. • Coordinate with colleagues across our global offices on scheduling, onboarding, and operational needs. • Build simple processes that keep things running well as the office grows. • Support on-site events, internal communications, and workplace programs to help build our internal culture • Confidence using calendar, document, and communication tools. • What success looks like • Montreal feels like a real home base for the team, with smooth systems you built yourself. The co-founder’s time is well managed, the office runs smoothly, and the team can focus on its work. Whether you’re coordinating an important meeting or restocking the kitchen, you bring the same care, initiative, and reliability.